Chosen Name at JHU
At Johns Hopkins University, students, faculty, and staff are provided with the option to identify themselves using a chosen first name within select university systems. Chosen name can be elected at my.jhu.edu.
A chosen or preferred name is the use of a first, middle and/or last name that is different from a person’s legal name. There are many reasons why someone would use a chosen name, such as a reflection of gender identity, as a nickname, or as a westernized or Americanized name.
Once specified, a chosen name will replace legal name in select university system user interfaces unless the system requires the use of legal name. Support for chosen middle and last names will be implemented starting in the Spring 2022 semester. Chosen first name (previously referred to as preferred first name) is currently used in select university system user interfaces, usually in addition to legal first name. As systems are modified to support chosen middle and last names, chosen first name will replace legal first name in the interface, if applicable. This page will be updated as systems are modified.
JHU reserves the right to remove a chosen name for any reason, including misrepresentation or the use of inappropriate, offensive or derogatory language.
This information applies to all schools and campuses at JHU, and for students, faculty and staff, except where indicated.
For more information, read the university’s statement on supporting chosen names.
Back to Gender Identity Resources main page.
Specifying Your Chosen Name in JHU Systems
Some systems are automatically updated by the Chosen Name values (first, middle and last names) specified in myJH while other systems require a manual update. The myJH portal also supports a Chosen Full Name, which is more limited in use.
Learn more about specifying your chosen name.
Systems Supporting Chosen Name
Your chosen name, as specified in myJH, will automatically update some systems while other supported systems will require you to manually specify your chosen name. The systems listed below support chosen name.
| System | Schools | Population | Usage |
|---|---|---|---|
| myJH portal/JHED | All schools | Students, postdocs, faculty, and staff | Specified via Chosen Name fields. Searchable via portal. Learn about the fields in myJH. |
Systems Automatically Updated
| System/Area | Schools | Population | Usage |
|---|---|---|---|
| Outlook | All schools | Students, postdocs, faculty and staff | Name set from Chosen Name fields or Chosen Full Name in myJH. Learn about the fields in myJH. |
| SIS | All schools | Students, Public Health postdocs, and faculty | Chosen first, middle and last names set from myJH. Student names: Used in class schedules, class rosters and grade reports. Only chosen first name used for advising. Authorized Users will see student chosen names. Faculty names: Used in class searches, class rosters, class schedules, class information and syllabi (varies by school). |
| Degree Audit | All schools except School of Nursing and School of Medicine | Students | Preferred Name set from Chosen First Name in myJH |
| Canvas | All schools except Bloomberg School of Public Health | Students and faculty | Chosen first and last name used as specified in myJH |
| CoursePlus | Bloomberg School of Public Health | Students and faculty | Chosen Name from myJH used for students and faculty |
| Microsoft Office 365 | All schools | Students, postdocs, faculty, and staff | Chosen Full Name as specified in myJH. Also used as Author Name for documents. |
| Microsoft Office (Desktop) | All schools | Students, postdocs, faculty, and staff | Chosen Full Name specified in myJH will flow into desktop version of Microsoft Office and display in the upper right of an application window. If you do not see your new name after 24 hours, sign out via: File > Account > Sign Out. Remember to sing in with the format: jhedid@jh.edu |
| Microsoft Teams | All schools | Students, postdocs, faculty, and staff | Chosen Full Name specified in mhJH will flow into Teams. If you do not see your new name after 24 hours, sign out by clicking your profile photo and Sign Out. Remember to sign in with the format: jhedid@jh.edu |
| Library | Sheridan, Welch Medical, SAIS, Arthur Friedheim and APL libraries | Students, postdocs, faculty, and staff | Chosen first and last name used as specified in myJH |
| Library eReserves | Krieger School of Arts & Sciences, Whiting School of Engineering, School of Education, and Carey Business School | Faculty | For new instructors, chosen first and last name used as specified in myJH. Existing instructors in the system should contact reserves@jhu.edu to have their name updated. |
| Housing Portal (StarRez) | Krieger School of Arts & Sciences and Whiting School of Engineering Undergraduate | Students | Chosen first, middle and last name available to staff although chosen first name is the name predominantly used |
| Homewood Student Health and Wellness Center | Krieger School of Arts & Sciences and Whiting School of Engineering Undergraduate and Graduate, Peabody Institute | Students and postdocs | Chosen First Name from myJH sent to system used by health center in addition to legal name, which is required for health records |
| University Health Services | Bloomberg School of Public Health, School of Medicine, and School of Nursing | Students and postdocs | Chosen First Name from myJH sent to system used by health center in addition to legal name, which is required for health records. |
| Student Disability Services | All schools | Students | Chosen first, middle, and last names as specified in myJH. |
| Ralph S. O’Connor Center for Recreation and Well-Being | All schools | Students, postdocs, faculty, staff, alumni, and spouses/partners | Goes By name set from Chosen First Name in myJH |
| Hopkins Groups | All schools | Students | Chose first name as specified in myJH |
| Hopkins Engage | All schools | Students | Chosen first name as specified in myJH. While faculty and staff can use the site, chosen first name is supported only for students. |
| eIRB2 | Research Areas | Students, faculty, and staff | Chosen First Name used in place of First Name for user account. Legal last name is required in the system. |
| VoiceThread | All schools | Students, postdocs, faculty, and staff | Chosen first and last name used as specified in myJH. |
| myLearning | All of JHU | Students, postdocs, faculty and staff | Chosen First Name will display on learning plans, history and certificates |
Systems Requiring Direct Update
| System/Area | Schools | Population | Usage |
|---|---|---|---|
| J-Card | All schools | Students, postdocs, faculty and staff | Card can be changed on request to display chosen first and last names specified in myJH at least one day prior. Click here for information on obtaining a new J-Card. |
| JHED ID change | All schools | Students, postdocs, faculty, staff, and alumni | Contact the Help Desk at 410-516-4357 |
| Email alias | All schools | Faculty and staff, with some limitations based on medical affiliation | You can elect to use a different email address to reflect your chosen name. Click here for information about specifying an email alias. |
| ID Badges for East Baltimore | Bloomberg School of Public Health, School of Medicine, and School of Nursing | Students, faculty and staff | New ID badge cards will be printed to display chosen first and last name if those names have been provided in myJH at the time the card is pre-printed/printed. Existing cards can be changed on request to display chosen first and/or last name. Click here for information on obtaining a new ID badge or check with your department for the process to follow. |
| NameCoach | All schools | Students | Students update First Name as well as the field with name for announcement |
| Gradescope | Krieger School of Arts & Sciences and Whiting School of Engineering | Students and faculty | Your chosen name should be set at account creation and when courses are added for a semester. At the account level, you can also edit your Full Name for any changes. As a student, contact your instructor to update your name within courses if you change it mid-semester. |
| Zoom for Students | All schools | Students and postdocs with student affiliation | Update Display Name in your profile |
| Zoom for Faculty and Staff | All schools | Postdocss without student affiliation, faculty and staff | Update Display Name in your profile |
| Author names stored in documents via Microsoft Office Desktop | All schools | Students, postdocs, faculty, and staff | Windows: File > Options > General > User Name and Initial. Mac: Application’s Mac menu > Preferences > User Information icon > Name and Initials. Also check the box to always use these values regardless of sign in to Office. To modify your name for documents already created, go to File > Info > right click name for Author and update. |
| Slack | Varies | Varies | Edit your profile to set of modify your Display Name |
| Interlibrary Loan | All schools using the Sheridan Library | Students, postdocs, faculty and staff | Contact Library Support staff to change First Name |
| Enterprise Mailing List Server | All schools | Students, postdocs, faculty and staff | Set your full chosen name via: Login, sign in with your JHED, click Your Preferences, update your name and click Submit. |
| MyChart | Kreiger School of Arts & Sciences and Whiting School of Engineering Undergradaute | Students | Students with JH-affiliated MyChart accounts can update the Preferred First Name field in the Personal Information section. |
| Homewood Counseling Center | Krieger School of Arts & Sciences and Whiting School of Engineering Undergraduate, Peabody Institute | Students | Chosen Name supplied during first visit |
| Johns Hopkins Student Assistance Program (JHSAP) | All schools | Graduate students and their spouses | Chosen Name specified during first visit |
| Johns Hopkins Employee Assistance Program (JHEAP) | All schools | Postdocs, faculty, staff, and household family | Chosen Name specified during first visit |
| Athletic Team Rosters | All schools | Student Athletes | Staff can update chosen name/nickname |
| BSPH Course System | Bloomberg School of Public Health | Faculty and staff | Email mhorn1@jhu.edu to update your chosen name |
| BSPH Faculty Information System | Bloomberg School of Public Health | Faculty and staff | Email itabriz1@jhu.edu to update your chosen name |
| Cooley Center (East Baltimore) | All schools | Students, postdocs, faculty, and staff | Name entered at sign up and can be changed later via the portal |
| Handshake | All schools | Students and alumni | Chosen/Preferred Name set initially from SIS. Student/alumni enter subsequent changes. |
| OneHop | All schools | Students, postdocs, faculty, staff and alumni | Update name via My Profile |
| Alumni Relations | All schools | Alumni | Email alumni@jhu.edu to update your chosen name |
Documents & Systems Requiring Legal Name
These documents and systems are among those that require your legal name.
- Official Transcripts
- Enrollment and Degree Verification
- Teacher Certification (School of Education)
- Student Accounts and Student Billing
- Immigration Documents, SEVIS and iHopkins
- Financial Aid
- National Student Clearinghouse
- Electronic Health Records
- Insurance and Benefits
- Payroll
- SAIS Nanjing ID card and facility access
Suffix
Johns Hopkins University considers suffix part of your legal name. If a system uses suffix, it will be in the context of a legal name. In this context, suffix refers to generational designations such as “Sr.,” “Jr,” or “III.” The suffix field should not be used for educational titles, degrees, or accreditations.
Chosen Name Guidelines for Faculty & Staff
For faculty and staff, using appropriate names is an important way of establishing norms of respect with the students you work with. For everyone, using appropriate names signals your willingness to be inclusive to everyone.
- Wherever possible, use someone’s chosen name. This includes casual conversation, email communication, and formal settings.
- A student can change their chosen name at any time. As faculty, periodically check your class roster for current chosen names.
- If you are creating a registration/signup form, allow the use of chosen name only, unless there is some specific reason you need access to someone’s legal name.
- Depending on which platforms you use, you may have access to a student or colleague’s legal name. Treat this as confidential data and do not employ it unless there is a specific need for it to be used.
- There may be circumstances (e.g. when conducting a background check, dealing with financial records, or sending postal mail) when a legal name is required. Limit the use of that name to those circumstances.
- There may be times (e.g. when contacting family members or writing letters of recommendation) when someone may not want the chosen name used. If you are hesitant about a particular context, you can ask privately if there is an exception to using the chosen name.
- In most circumstances, someone’s JHED (e.g. jhopkin1) will stay static, so you can reliably use that to identify a record in SIS or other platforms even if the chosen name is not visible/searchable.
Questions?
If you have questions about chosen name practices or technical support needs, email chosen-name@jh.edu.
