Specifying Your Chosen Name

Adding a chosen name is a personal decision. When the chosen name is not present, legal name will be visible in all JHU systems.

Chosen names are specified via two methods:

  1. For systems that receive automatic updates, specify your chosen name in myJH per the instructions below and allow at least 24 hours for changes to propagate. For new users, your chosen name will be pre-populated from your legal name and can then be modified.
  2. Other systems may require direct manual updates.

See a list of systems using automatic updates and those requiring manual updates at Chosen Name at JHU.

Back to Gender Identity Resources main page.

myJH Portal/JHED

The myJH portal contains a set of fields for chosen first, middle and last names and a field for chosen full name. These fields differ in how information is sent to other JHU systems. We recommend you use both the chosen first, middle and last name field set and the chosen full name field.

Chosen First/Middle/Last Name

Electing Chosen First, Middle and Last Name

The set of chosen name fields (first, middle and last) are available to more systems compared to chosen full name.

To set chosen first, middle and last names in the myJH portal:

  1. Go to my.jhu.edu.
  2. Go to “myProfile”.
  3. Modify the values in Chosen First Name, Chosen Middle Name and Chosen Last Name.
  4. Specify who can see this name via directory searches. Note this setting does not restrict sending your chosen name to another JHU system.
  5. Click “Save myProfile” to save your changes.

Tips:

  • Please do not include double quotes in any chosen name field.

Chosen Full Name

  • Chosen Full Name is used in myJH portal searches and display, Global Address Book, Outlook/Exchange and Office 365.
  • Chosen Full Name can be used to differentiate your information where people may confuse you with others having the same name. You may include middle additional names and other identifying information. Example: Jane Smith (BME)

To set Chosen Full Name in the myJH portal:

  1. Go to my.jhu.edu.
  2. Go to “myProfile”.
  3. Modify the value in Chosen Full Name. You should enter a full name in this field.
  4. Specify who is able to see this name via directory searches.
  5. Click “Save myProfile” to save your changes.

Email Alias

You have the option to create an email alias to reflect your chosen name or, at a minimum, to exclude elements of your legal name. An email alias is an alternate email address that will redirect emails to your main email account. By using an email alias and specifying a chosen full name, as indicated in the preceding section, you control the name and email address used on outgoing emails, the name displayed and searched in the email directory and the email address you provide people to contact you at Johns Hopkins.

To create an email alias:

  1. Go to my.jhu.edu.
  2. Login.
  3. Click the “Messaging” section to open it and then click “Email Alias.”
  4. Scroll the page until you see an empty field for a new alias.
  5. Enter your email alias in the field, select the appropriate @ domain and select the address where emails should be routed. Most people will only have one routing option.
  6. Click “Add” to add your alias. The changes should be complete in about 20 minutes.
  7. After 20 minutes, return to my.jhu.edu.
  8. Login if you have been logged out.
  9. Click the “Messaging” section to open it and then click “Email Alias.”
  10. Scroll to the bottom of the page.
  11. Verify your new email alias is listed in the “Default Email Address Selection” section.
  12. Click the button next to your new email alias and click “Update Now.” This will set the “From” address of outgoing emails to display your new alias address. Wait about 30 minutes to make sure the change flows through.
  13. If you are using the desktop version of Outlook, clear your former email address from history.
    1. Create a new email.
    2. Type your name into the To field.
    3. When your name and prior email address appear in the list, click the “X” to the right of your name and address.
    4. Search for your name to add to the To field. Your new email alias will be used and added to history.
    5. Send the email to yourself.
    6. When it arrives, verify the new address is being used by right-clicking on your name, and clicking the down arrow to expand the data in the box. You should see your new email alias listed.